Membership Policies

New changes in effect starting January 1st, 2025

WSC retains the right to modify these policies without warning. Reasonable rules and regulations may be posted in the Membership Guide or at WSC from time to time, and all Members shall be subject to strict compliance therewith. The most current copy of the Membership Guide can be found at WSC or at WSC’s website.

Guest Policies

  • WSC members are welcome to bring friends, family members, and co-workers to enjoy the facilities. Payment of applicable guest fee is required before using the facility and member must be present.

    Guest fees are as follows:

    • Tennis Guest Fee: $10 + tax per guest per court reservation.

    • Pickleball Guest Fee: $5 + tax per guest per court reservation.

  • Members can pay the guest fee at the time of booking through Court Reserve. If the guest does not pay, the member who made the booking will be responsible for the guest fee.

  • If this policy is violated, at the sole discretion of the facility management, the Member may be charged a guest fee and/or have their membership suspended or canceled, the balance of this Agreement declared due and payable in full immediately, and be assessed a penalty of up to $250.00.

  • Members may not allow anyone else to use their access card and must alert WSC immediately if it is lost or stolen. Violating this policy carries the same penalties as violating the guest policy.

  • All CourtReserve accounts must include current photos of all users associated with the account. Photos can be taken at the front desk starting December 1st, 2024. This is for enhanced security and personalized service.

Age Restriction

This WSC has a strict age requirement policy. Members up to twelve (12) years of age are only permitted in WSC under the direct supervision of a parent or legal guardian. Members age fifteen to seventeen (15 – 17) are permitted in WSC unsupervised with the written consent of a parent or legal guardian. Participation with WSC coaches is allowed for all age ranges. Golf may be used by 12 year olds and above unsupervised.

Tennis Guidelines

Member Court Reservations

  • Online booking reservations begin daily at 8:00 AM, and reservations can be made within the 7-day booking window.

  • The system no longer allows bookings that create 30-minute gaps between reservations. This change optimizes court scheduling and adds more bookable court hours.

  • Members will be limited to 3 active reservations within any rolling 7-day period. This ensures fairer access to preferred time slots for all members. "Active reservations" include any current bookings within the next seven days.

  • Members can only book one court at a time (no side-by-side bookings). This increases court availability for all members.

  • No reservations are allowed during specific training and lesson times daily. (Current blocked reservations for Programming only are 4-8 pm M-Th).

  • When booking courts, members will be able to select a duration of 30, 60, or 90 minutes. Each 30-minute increment will be charged at $21.14 + tax. There are no separate rates for singles and doubles. This simplifies the booking process and provides more flexibility.

Member Court Cancellation Policies

  • 24-hour notice is required for cancellation (regardless of illness, injury, or personal circumstance) to receive balance credit on the account.

  • Customers are responsible for all no-show or late-canceled court fees.

  • Members may not book new courts until any late-canceled court fees are paid.

Court Check-In Process

  • All members and guests must check-in at the front desk or by using the Court Reserve App prior to going to court.

  • Failure to check-in or provide complete participant info will lead to a full court fee.

  • Window drive-up check-in is no longer available, you must come into the building and use your QR code or verify identity, or by using the Court Reserve App.

**Important – all visiting teams can only reserve warmup courts the day of the match. Home teams can reserve their warmup court up to 7 days in advance by the WSC captain. USTA fees for home & visiting teams are $21 + tax per court and will include a can of Babolat balls from our retail shop for each court. This helps offset court maintenance fees and supports WSC’s contract with Babolat.

Tennis Instruction Policies & Procedures

  • Private instruction by unauthorized coaches is strictly prohibited. Violators are subject to fines and loss of booking privileges.

  • All participants from all classes, clinics, and private lessons must have a Pass/Membership. This includes participants from both WSC and authorized guest coaches.

  • Private lessons are available on an individual or recurring basis.

  • Customers schedule directly with WSC teaching staff. Use of Court Reserve for scheduling and payments is required.

  • If looking for an instructor for private lessons, customers should email tennis@woodinvillesportsclub.com.

  • Private lessons must be canceled at least 24 hours in advance, or customers will be charged the 1-person rate (regardless of illness, injury, or personal circumstance). Credit will only be received as a balance credit on the WSC account.

  • When canceling a Private lesson, the customer contacts the coach, who will cancel the court reservation as needed.

  • When canceling a group lesson, Member/Passholder must cancel using Court Reserve or written notice at least 24 hours in advance of the session start of the first class (Regardless of illness, injury, or personal circumstance) to receive balance credit on the account.

  • Please arrive 10-15 minutes before your lesson and check in & pay for your lesson with the WSC front desk prior to going to court.

  • No makeup classes under any circumstances.

Court Usage Policies

  • Outside ball machines and ball hoppers are prohibited. Rental baskets of Babolat balls will be available for a $15 + tax fee. This policy helps prevent unauthorized external coaching, protects court surfaces, and maintains the quality of balls used in programs. Our Playmate Smash ball machine remains available for rent on courts #7 and #8.

  • Court shoes specifically designed for tennis or pickleball must be worn on court (no sneakers or running shoes). This is for the safety of players and to prevent damage to the court surfaces.

Implementation Timeline for 2025 Policy Updates

  • December 1, 2024: Member photos can be taken at the front desk.

  • January 1, 2025: All new policies and fees take effect. Existing bookings made prior to January 1st, 2025, will be honored.

Support Resources

Front desk staff is trained to assist with all these changes. If you have questions or concerns, feel free to email info@woodinvillesportsclub.com.

We appreciate your understanding as we implement these improvements to create a better experience for all members. These changes reflect our commitment to maintaining a high-quality, accessible, and fair facility for our growing community.